Privacy Policy

Last updated: June 25, 2026

Table For Us Foundation (“Table For Us,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, share, and protect personal information when you interact with our website tableforus.ca, sign up for our newsletter, make a donation, register to volunteer, attend our events, or contact us. We are committed to complying with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and Canada’s Anti-Spam Legislation (CASL).

1. Information We Collect

When you interact with Table For Us, we may collect:

  • Contact information: name, email address, phone number, mailing address (when you contact us, donate, volunteer, or subscribe to our newsletter)

  • Donation information: donation amount, frequency, and payment method (we do not store full payment card numbers; they are processed and stored by our payment processor)

  • Volunteer information: name, contact details, availability, areas of interest, relevant experience

  • Communications: the content of your messages, inquiries, or submissions

  • Website usage data: IP address, browser type, device type, pages visited, time on site, referral source

  • Marketing engagement data: whether you open our emails, click links, or interact with our social posts

2. How We Use Your Information

We use your information to:

  • Process donations and provide receipts

  • Coordinate volunteer placements and communications

  • Send you updates about Table For Us programming, events, and impact (only with your explicit consent under CASL)

  • Respond to inquiries you send us through our contact form or by email

  • Run events including the Foodville Festival and Table For Us programming

  • Analyze website performance and improve user experience

  • Comply with legal obligations and report to regulatory bodies where required

  • Protect against fraud, abuse, and unauthorized activity

3. Who We Share Your Information With

We share your personal information only with:

  • Payment processors (Stripe, or whichever processor we use) for processing donations

  • Email and marketing service providers including Hive.co for newsletter delivery and CRM

  • Website and hosting providers including Framer for site hosting

  • Analytics and advertising platforms including Meta and Google Analytics

  • Event partners when we run joint events, limited to essential information needed for event delivery

  • Government and regulatory authorities where required by law, including for charitable reporting

  • Auditors and accountants for financial reporting and compliance

We do not sell your personal information.

4. Cookies and Tracking

Our website uses cookies, web beacons, and tracking pixels (including the Meta Pixel and Google Analytics) to understand site traffic, measure advertising performance, and deliver relevant content. You can disable cookies in your browser settings, but some features may not function correctly.

5. Newsletter and Marketing Communications

When you subscribe to our newsletter, we will send you updates about Table For Us programs, events, fundraising campaigns, and stories from the work. We use double opt-in for newsletter subscriptions to comply with CASL. You can unsubscribe at any time using the link in any email. Even after unsubscribing, you may still receive transactional messages related to donations or event registrations.

6. Data Retention

We retain your personal information for as long as needed to deliver our services, comply with legal obligations, and maintain donor records. Donation records are kept for a minimum of seven years to meet Canada Revenue Agency reporting requirements. Marketing data is retained until you unsubscribe or request deletion.

7. Your Rights

Under Canadian privacy law, you have the right to:

  • Access the personal information we hold about you

  • Request correction of inaccurate information

  • Withdraw consent for marketing communications at any time

  • Request deletion of your personal information, subject to our legal obligation to retain certain records (such as donation records for tax reporting)

  • File a complaint with the Office of the Privacy Commissioner of Canada

To exercise any of these rights, contact us at info@tableforus.ca.

8. Security

We use commercially reasonable safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission or storage over the internet is completely secure, and we cannot guarantee absolute security.

9. International Data Transfers

Some of our service providers (including Stripe, Meta, Google, and Framer) process data outside Canada, including in the United States. By providing your information, you consent to this transfer.